The Key To Cloud Security In The Legal World

Given how popular the cloud has become in the legal industry today, it makes sense that there are so many solutions to choose from. You have your work cut out for you when it comes to finding the right option based on the size of your firm and your needs – but are you making the right choice?

According to the Cloud Security Firm RedLock and its Cloud Security Trends report, more than 50% of businesses that use cloud services like Amason Simple Storage Service (S3) have unintentionally exposed at least one of these services to the public.

This growing trend of unsecured cloud configurations is due to businesses neglecting known vulnerabilities in the cloud, or failing to properly assess their cloud environment to discover unseen security risks. RedLock researchers found that:

  • 38% of organizations have had an administrative user account compromised
  • More than 80% of businesses fail to mitigate cloud vulnerabilities
  • 37% of databases accept inbound connection requests from the Internet, seven percent of which receive requests from untrustworthy IP addresses

What Can You Do To Secure Your Cloud?

Confidentiality is the cornerstone of any organization’s ability to do business. Especially when it comes to your data that involves employee and client information. Unfortunately, it has never been more difficult to do so. Data breaches are more common than ever before – that’s why you need encryption.

What Is Encryption?

In layman’s terms, encrypted data is formatted in a secret code that would be meaningless if intercepted. It is one of the most efficient ways to secure a database given that decryption can only occur through a key, which is essentially a “secret password”. In this case, there is a need for updated encryption software to ensure that private information is only accessible through the database program.

Encryption technology is a great way to protect important data. By making data unreadable to anyone who isn’t supposed to have access to it, you can secure files stored on your systems, servers, and mobile devices, as well as files sent via email or through file-sharing services.

What Should You Be Encrypting?

The growing trend of unsecured cloud configurations is due to businesses neglecting known vulnerabilities in the cloud, or failing to properly assess their cloud environment to discover unseen security risks.

Case in point – have you looked into cloud encryption?

This is especially important when your data is in transit – whether being sent in an email or in-between your office and your offsite data storage location. You need to make sure that if in the event the wrong party gets their hands on your data, they won’t be able to use it against you.

What Are The 5 Must-Have Features of Encryption?

If the bottom line is the user experience, then the key to finding the right encryption solution is to make sure it’s easy to use.

Be sure to find one that offers the following:

  1. One-Click email encryption measures that are easy to use and ensure that the user’s communication is secured against unwelcome readers while in transit.
  2. Mobile Device capability that allows users to read and send encrypted messages from the mobile platform without having to store the message locally, or any unnecessary battery or bandwidth usage.
  3. Powerful encryption to ensure compliance with many industry regulations.
  4. Additional features that include delivery slip production, registered mail options, centralized management, large file encryption, and more.
  5. Full functionality that allows for compatibility with Microsoft Outlook, Windows, and Mac operating systems, as well as browsers and Microsoft Office 365

Why Do Law Firms Struggle With Encryption?

The fact is that everyone has trouble with encryption (and a host of other security solutions).

Why? Because they’re often needlessly complicated.

Often the case with security software, the first concern is the effect and not the user experience. As important as it is to ensure that a solution actually does what it’s supposed to, the fact is that it won’t amount to anything if users don’t know how to use it.

For example, too often, email encryption solutions require complicated, difficult to remember steps to be followed in order to work properly.

That’s why it’s wise to get a little help with choosing and implementing the right solution. Your IT company should be able to assist you in finding the right encryption software for your law firm, and making sure your staff knows how to use it.

Isn’t it about time you had an IT partner that takes cares of all your IT needs, so you can focus on running your business?

Give us a call at (518) 459-DATA (3282) or send an email to for more information about our IT services.